Volunteer Opportunities

Types of involvement that are available:

1. Member of the full planning committee and therefore one of the subcommittees –
   
   This involves an evening meeting in Rochester on the first Tuesday of each month  beginning in August 2008 through June of 2009. Followup assignments of varying intensity and duration may occur throughout that timeframe. Meetings will formally start at 6:30 PM and generally last one hour. Pre-meetings of subcommittees may be held sometime between 5:30-6:30 PM when indicated. Dinner will be served.
   
   
2. Assist a subcommittee or the full planning committee with assignments throughout the planning cycle on an as needed basis –
   
   Does not involve a monthly meeting. Allows you to decide if the proposed task fits your schedule and interests.
   
   
3. Available to assist immediately before and during the actual meeting –
   
   Reserves your participation until the time immediately before and during the meeting. Examples could include working at the registration desk, introducing speakers, tallying speaker evaluations, helping orchestrate a social event, etc. etc. etc.
   
   
4. Provide speakers for the meeting program –
   
   The program for this meeting involves almost 60 presentations including  keynote speakers, breakout sessions, and roundtable discussions. A broad selection of topics is preferred. If you are aware of a speaker and a topic that might be of interest to others attending the meeting, the Program committee would like to hear your ideas. If the speaker you suggest is selected, you would generally be asked to continue as the contact person for that speaker throughout the planning cycle. Most of the interaction is done by e-mail and directions for this involvement would be provided. (Submit your suggestions at any of the planning meetings or by sending an e-mail to Jo Trachy.)

Planning Committee Overview

 

		Description of Role
Co-chairs (3)	Representatives of three of the collaborating organizations (rotates each year)	Coordinate planning for the entire meeting
Subcommittees – chair and members	Program	Set program schedule and arrange for speakers
	Publicity	Coordinate advertising and brochure
	Exhibitors	Contact exhibitors, arrange for exhibits
	Social	Arrange breaks and meals, plan social events
	Moderators	Introduce and assist speakers
	Continuing Education	Arrange for PACE and AACC credits
	Audio-visual	Facilitate AV support for speakers
	Registration	Accept pre-registrations, prepare packets, tally attendance
	Career Fair	Contact employers and arrange for fair
	Silent Auction	Plan and execute silent auction
Ad hoc volunteers	Interested volunteers	Variable assignments in terms of complexity and commitment; may occur anytime during the planning cycle or may be confined to the actual time of the meeting
Mentors	Members of previous planning committees; board members of collaborating organizations	Provide advice and direction for the subcommittees as indicated

How to volunteer:

1. E-mail Linda Iverson or Julie Freidhoff to express your interest.
   
   
2. If you would like more information regarding the opportunities and time committments, please contact Julie Freidhoff